9th IEEE International Conference on Network Softwarization
19–23 June 2023 // Madrid, Spain
Boosting Future Networks through Advanced Softwarization

Authors Instructions

Authors Instructions

Important Dates

Camera-ready upload and copyright transfer must be completed by:

  • Main Conference papers: April 28, 2023
  • Demo papers: April 28, 2023
  • PhD Symposium: April 28, 2023 (Extended) May 05, 2023
  • Workshop papers: April 28, 2023 (Extended) May 05, 2023

Instructions for final manuscript preparation

Full papers length can be up to nine (9) pages, whereas short papers length is up to five (5) pages. Full papers accepted as short papers must be reduced to at most five pages. Please see below for the length limits of other paper types.

Formatting checks are enforced in the submission phase for final manuscripts. Please allow extra time to fix any formatting errors and use PDF eXpress to generate a compliant file. Please follow the steps below to finalize the camera-ready version of your paper.

Step 1 – IEEE paper template

Papers must be written in English using the IEEE conference proceeding templates (10-point font) for LaTeX or Microsoft Word available at: https://www.ieee.org/conferences/publishing/templates.html

Please note that in addition to duly addressing the reviewers’ comments, only minor changes to the title and/or abstract may be accepted, to be agreed with the TPC Co-Chairs. Changes to the author list are NOT allowed.

The page limits (including figures, tables, and references) for final papers are:

  • nine (9) pages for full papers of the Main Conference
  • six (6) pages for late-stage work at the PhD Symposium and any Workshop paper
  • five (5) pages for short papers of the Main Conference
  • four (4) pages for early-stage work at the PhD Symposium
  • three (3) pages for Demo papers

Please note that with IEEE conferences, the author affiliation is listed under the author’s name, unlike IEEE transactions.

Please do not add any page numbering, header, or footer. No copyright notice is required as it is automatically added during the production process of the conference proceedings.

Please note that the top margin is at least 0.75in or 1.9cm, respectively, whereas the bottom margin is at least 1.0in or 2.54cm, respectively. This space is required to stamp conference/track name, copyright notice, and page numbers later.

For IEEEtran class in LaTeX, please use the following as the first line in your LaTeX source file:
\documentclass[10pt, conference]{IEEEtran}

Users of the Microsoft Word templates must remove the incomplete copyright notice in the footer and are requested to move the text box for funding grants, if used, upwards above the footer into the first column on the first page.

Users of the Microsoft Word US letter template must NOT use the slanted/italic version of the title font. 

Users of the Microsoft Word A4 template have to manually adjust the top margin on the first page to 1.9cm.

Step 2 – IEEE PDF eXpress

Authors are required to use IEEE PDF eXpress to make sure that their PDF file is compliant to the latest IEEE Xplore requirements. Papers that are not compliant will not be included in the proceedings nor published in IEEE Xplore.

  • Go to IEEE PDF eXpress Website: https://ieee-pdf-express.org
  • Create an IEEE PDF eXpress account (use conference ID: 57336X)
  • Use ‘new user’ if you have not used this site before
  • Continue to enter information as prompted
  • Do NOT use ‘Approve for collection’ in PDF eXpress Plus, if requested

The validated PDF obtained from PDF eXpress is the file that you must upload as a final version. It includes a label in the PDF metadata that certifies the compatibility with IEEE Xplore.

The PDF eXpress site can also be used to convert source files into an IEEE Xplore-compliant PDF file (e.g., for LaTeX users, create a ZIP file that includes DVI and EPS figure files all together, and then upload the ZIP file for the system to convert into a compliant PDF file; for MS Word users, upload the Word file and let it convert and return a compliant PDF file).

Step 3 – Conference registration

To be published in the IEEE NetSoft 2023 Conference Proceedings and to be eligible for publication in IEEE Xplore, an author of an accepted paper is required to register for the conference at the Full Author rate and the paper must be presented at the conference by one registered co-author. An author of an accepted workshop paper must register for the workshop at the Full Author rate and the paper must be similarly presented at the workshop by one registered co-author.

For more information, please refer to the Publication and No-Show Policy at NetSoft: https://netsoft2023.ieee-netsoft.org/authors/publication-and-no-show-policy

One author registration is valid for up to 3 papers. 

Author registration is due on May 1, 2023. The registration instructions are available at the Registration Page: https://netsoft2023.ieee-netsoft.org/registration

Step 4 – IEEE eCopyright form

Authors of accepted papers must complete and sign the IEEE eCopyright form. One copyright form is required for each accepted paper.

The electronic copyright form can be accessed via EDAS (https://edas.info) by selecting the “My Papers” tab, then selecting the paper title, and finally clicking on the “@” sign corresponding to the “copyright form” field. This will walk you through a series of steps.

Make sure that the title and the author list are EXACTLY as in your final camera-ready paper.

Step 5 – Camera-ready paper upload

The final camera-ready paper has to be uploaded via EDAS (https://edas.info), by selecting the “My Papers” tab, then selecting the paper title.

Please double-check the information that you provide during submission, including the title of the paper and abstract as well as the name, affiliation, and e-mail address of each author.

Please list authors in order of authorship. Be aware that you cannot add any co-author at this stage.

Finally, please assign one of the paper’s co-authors to present the paper at the conference.

Questions and Problems

If you have any questions on creating and/or submitting your camera-ready paper, please do not hesitate to contact the publication co-chairs:

  • Eiji Oki, Kyoto University, Japan (oki[at]i.kyoto-u.ac[dot]jp)
  • Helge Parzyjegla, University of Rostock, Germany (helge.parzyjegla[at]uni-rostock[dot]de)